Circular No. 08/2025/TT-BGDDT dated May 12, 2025 on duration for archive of dossiers, documents in education and training sector

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MINISTRY OF EDUCATION AND TRAINING OF VIETNAM --------	THE SOCIALIST REPUBLIC OF VIETNAM Independence - Freedom – Happiness ---------------
No. 08/2025/TT-BGDDT	Hanoi, May 12, 2025

CIRCULAR

ON DURATION FOR ARCHIVE OF DOSSIERS, DOCUMENTS IN EDUCATION AND TRAINING SECTOR

Pursuant to the Law on Education dated June 14, 2019;

Pursuant to the Law on Archives dated June 21, 2024;

Pursuant to Decree No. 37/2025/ND-CP dated February 26, 2025 of the Government on functions, tasks, powers and organizational structure of the Ministry of Education and Training of Vietnam;

At the request of the Chief of Office of the Ministry of Education and Training;

The Minister of Education and Training promulgates the Circular on duration for archive of dossiers, documents in education and training sector.

Article 1. Scope and regulated entities

1. This Circular regulates details of clause 5 Article 15 of the Law on Archives on duration for archive of dossiers, documents in education and training sector.

2. This Circular applies to units under and affiliated to the Ministry of Education and Training, educational and training institutions, local specialized authorities managing education, preschool institutions, general education institutions, vocational education and training institutions, continuing educational institutions, higher education institutions, special schools, schools of state authorities, political organizations, socio-political organizations, People's armed forces, other educational institutions in the national education system, education accreditation organizations, overseas study consulting service provider, organizations and individuals involved in educational activities, and relevant authorities, organizations and individuals (hereinafter referred to as “authorities and organizations”).

Article 2. Definitions

For the purposes of this Circular, the terms below shall be construed as follows:

1. A document in education and training sector means an item containing information and form that remains unchanged when the item containing information is transferred during the resolution of tasks to serve management, professional operations in educational and training sector of authorities and organizations.

Documents in education and training sector include paper documents, other forms of information carriers, and electronic documents.

2. An dossier in education and training sector is a set of documents in education and training sector related to a specific issue, subject, entity, or issues, subjects, entities that share common features established during the supervision and resolution of tasks within functions, responsibilities of authorities and organizations.

3. Duration for archive of dossiers, documents in education and training sector is the required period of time for archive of dossiers, documents from the year the task is completed.

Article 3. Categories and duration for archive of dossiers, documents in education and training sector

1. Documents in education and training sector are divided into the following categories:

a) Category I. General dossiers, documents in education and training sector.

b) Category II. Dossiers, documents about preschool education.

c) Category III. Dossiers, documents about general education.

d) Category IV. Dossiers, documents about training programs of pedagogy colleges; higher education; master’s and doctorate degrees.

dd) Category V. Dossiers, documents about vocational education and training education, and continuing education.

a) Category VI. Dossiers, documents about national defense education.

g) Category VII. Dossiers, documents about student affairs.

h) Category VIII. Dossiers, documents about science, technology and information.

i) Category IX. Dossiers, documents about infrastructures and equipment of schools, and investment.

k) Category X. Dossiers, documents about assurance and accreditation of educational quality.

a) Category XI. Dossiers, documents about international cooperation in education.

k) Category XII. Dossiers, documents about affairs related to teacher and officials managing education.

2. Details of categories and duration for archive of dossiers, documents in education and training sector are prescribed in the Appendix attached to this Circular.

Article 4. Dossier of duration for archive of dossiers, documents in education and training sector

1. The duration for archive of each dossier, document shall not be less than the duration prescribed in the Appendix attached to this Circular.

2. When putting an dossier, document in the archive, it is required to take into account the sufficiency of the text and points of time that may affect the duration for archive.

Article 5. Implementation clause

1. This Circular takes effect from July 01, 2025 and replaces Circular No. 27/2016/TT-BGDDT dated December 30, 2016 of the Minister of Education and Training on duration of education document retention.

2. The Chief of Office, heads of units under and affiliated to the Ministry of Education and Training, Presidents of People’s Committees of provinces and central-affiliated cities, Directors of Departments of Education and Training, heads of authorities and units as prescribed in Article 1 of this Circular, relevant organizations and individuals are responsible to implement this Circular./.

PP. MINISTER
DEPUTY MINISTER

Le Tan Dung

APPENDIX

DURATION FOR ARCHIVE OF DOSSIERS, DOCUMENTS IN EDUCATION AND TRAINING SECTOR
(Attached to Circular No. 08/2025/TT-BGDDT dated May 12, 2025 of the Minister of Education and Training)

No.	Category of dossiers, documents	Duration for archive
	I. GENERAL DOSSIERS, DOCUMENTS IN EDUCATION AND TRAINING SECTOR
1.	Documents about regulations and guidelines on education and training that are widely sent to authorities and units (regulatory documents)	Until the expiration date of the documents
2.	Dossiers about orientations and policies for development of education and training to be submitted to competent authorities for promulgation	Permanently
3.	Dossiers about a long-term, 5-year or annual strategies or plans for development of education and training to be submitted to competent authorities for promulgation	Permanently
4.	Dossiers about strategies and planning for key areas for education and training	Permanently
5.	Dossiers about planning for network of educational institutions in the national education system	Permanently
6.	Dossiers promulgating or requesting promulgation of legislative documents on education and training	Permanently
7.	Dossiers for development, management and organization of the execution of education and training projects/programs/schemes	Permanently
8.	Annual school plan and reports on implementation thereof	20 years
9.	Training plan for courses or school year; courses or school year completion report and other training reports submitted to competent authorities	10 years
10.	Consolidated periodic and annual nationwide education reports at various levels.	Permanently
11.	Dossiers about education and training conferences, seminars or workshops
	- Closing conference	20 years
	- Preliminary conference	05 years
	- Scientific workshop	10 years
	- Seminar on document drafting	10 years
	- Periodic regional conference	10 years
12.	Dossiers about training for teachers and education managers	05 years
13.	Dossiers for advanced academic courses or vocational courses following programs of the Ministry of Education and Training	10 years
14.	Dossiers for organization of education and training exhibitions	05 years
15.	Dossiers for inspection of education and training activities	20 years
16.	Dossiers for official inspections of education and training activities
	- For serious cases	Permanently
	- For other cases	20 years
17.	Education-related correspondences	05 years
	II. DOSSIERS, DOCUMENTS ABOUT PRESCHOOL EDUCATION
	1. Dossiers, documents about management of preschool education institutions and preschool education activities
18.	Dossiers for establishment or approval of establishment or suspension, merger, division or dissolution of preschool education institutions	Permanently
19.	Dossiers for recognition of fulfillment of national standards by preschool education institutions
	- Approved dossiers	10 years
	- Rejected dossiers	02 years
20.	Dossiers about establishment of preschool education institutions	10 years
21.	Dossiers for establishment, merger, division or dissolution of junior kindergarten classes, independent senior kindergarten classes, independent preschool classes	Permanently
22.	Dossiers for development, appraisal and introduction of preschool education programs	Permanently
23.	Documents about guidelines, evaluation of preschool education activities; selection and use of documents, toys, materials, equipment for teaching	20 years
24.	Dossiers for formulation, appraisal, approval of documents, toys, materials, equipment used in preschool education institutions	20 years
25.	Dossiers for formulation and issuance of charters, regulations on organization structure and operation of preschool education institutions	Permanently
26.	Dossiers for issuance popularization of preschool education	Permanently
27.	Documents about guidelines and evaluation of the popularization of preschool education	20 years
28.	Documents about guidelines and evaluation of operation of preschool education institutions involving foreign elements and foreign-invested preschool education institutions in Vietnam	20 years
29.	Dossiers for inspection and recognition of popularization of preschool education for children under 05 years old
	- Approved dossiers	05 years
	- Rejected dossiers	02 years
30.	Dossiers for recognition of fulfillment of educational quality by preschool education institutions
	- Approved dossiers	10 years
	- Rejected dossiers	03 years
31.	Dossiers for recognition of fulfillment of digital transformation by preschool education institutions	05 years
32.	Dossiers for recognition of fulfillment of standards for library by preschool education institutions	05 years
33.	Applications for licensing educational operations
	- Approved applications	Permanently
	- Rejected applications	05 years
	2. Dossiers, documents about provision of care and education for children prepared by preschool education institutions
34.	Profiles of children of preschool education institutions	05 years
35.	Profiles of inclusive education students of preschool education institutions	05 years
36.	Profiles of semi-boarding students of preschool education institutions	05 years
37.	Education management documents of preschool education institutions	05 years
	III. DOSSIERS, DOCUMENTS ABOUT GENERAL EDUCATION
	1. Dossiers, documents about management of general education institutions and general education activities
38.	Dossiers for establishment or approval of establishment or suspension, merger, division or dissolution of general education institutions	Permanently
39.	Dossiers for recognition of fulfillment of national standards by general education institutions
	- Approved dossiers	10 years
	- Rejected dossiers	02 years
40.	Dossiers for recognition of fulfillment of educational quality by preschool education institutions
	- Approved dossiers	10 years
	- Rejected dossiers	03 years
41.	Dossiers for establishment of the school council of public compulsory education institutions	20 years
42.	Dossiers for issuance of standards, procedures for formulation, adjustment of general education programs and textbooks	Permanently
43.	Dossiers for issuance of regulations on targets, entities, scope, duration for piloting some contents of general education programs	Permanently
44.	Dossiers for organization and operation of the national council for appraisal of general education programs	Permanently
45.	Dossiers for issuance, guidelines, inspection of implementation of charters, regulations on organization structure and operation of general education institutions	Permanently
46.	Dossiers for approval of general education textbooks (excluding textbooks for National Defense and Security subject)	Permanently
47.	Dossiers for selection or recommendation for selection of textbooks	20 years
48.	Dossiers for formulation, adjustment, appraisal and issuance of general education programs, advanced education programs for specialized subjects, training courses for university preparatory programs	Permanently
49.	Dossiers for approval of integrated education program used in general education institutions, approval of textbooks for general education	Permanently
50.	Dossiers for approval of local educational materials used in general education institutions	20 years
51.	Dossiers about formulation, appraisal, approval of training and guiding documents for general education	20 years
52.	Dossiers for issuance of compulsory primary education or 9-year compulsory education to be submitted to the Government for promulgation	Permanently
53.	Dossiers about the amount of general cultural knowledge for high school graduates who are pursuing intermediate vocational education in vocational education institutions	Permanently
54.	Dossiers about regulations on teaching the amount of general cultural knowledge for high school graduates in vocational education institutions	Permanently
55.	Dossiers for formulation, appraisal, issuance of programs for teaching languages of ethnic minorities	Permanently
56.	Dossiers for formulation and appraisal of textbooks and materials for teaching languages of ethnic minorities	Permanently
57.	Dossiers for issuance of guidelines and management of teaching languages of ethnic minorities in general education institutions and continuing education institutions	20 years
58.	Dossiers for approval for teaching and learning the spoken and written languages of ethnic minorities in general education institutions and continuing education centers	20 years
59.	Dossiers for formulation and issuance of policies for supporting the preservation and development of languages and scripts of ethnic minorities	Permanently
60.	Dossiers for formulation and issuance of policies for supporting learners of languages of ethnic minorities and educational institutions teaching languages of ethnic minorities	Permanently
61.	Dossiers for issuance of regulations on organization structure and operation of university preparatory schools, boarding and semi-boarding general education schools for ethnic minorities, inclusive education support and development centers	Permanently
62.	Dossiers for inspection and evaluation of the implementation of regulations on organizational structure and operation of university preparatory schools, boarding and semi-boarding general education schools for ethnic minorities	20 years
63.	Applications for admission and training for students of university preparatory programs of university preparatory schools	10 years
64.	Applications for admission and placement of students of university preparatory programs in higher education institutions, colleges, vocational secondary schools	20 years
65.	Dossiers about guidelines for implementation of university preparatory programs	20 years
66.	Dossier for inspection and supervision of compulsory contents for Vietnamese learning general education programs of foreign countries in general education institutions	20 years
67.	Dossiers for guidelines and inspection of the popularization of primary and lower secondary education	20 years
68.	Dossiers for approval of the plan for implementation and guidelines for implementation of the Planning for the system of specialized education institutions for people with disabilities and inclusive education support and development centers	20 years
69.	Dossier for approval of life skills education and extracurricular activities	Permanently
70.	Dossiers about policies for development and preservation of Vietnamese to be submitted to competent authorities for promulgation	Permanently
71.	Dossiers for guidelines for teaching Vietnamese for foreign citizens and overseas Vietnamese	20 years
72.	Dossiers for guidelines and inspection of implementation of educational plans of general education institutions	20 years
73.	Dossiers for recognition of fulfillment of standards for popularization of primary and lower secondary education by provinces/communes	10 years
74.	Education management documents of general education institutions	05 years
75.	Periodic examination papers	02 years
	2. Dossiers, documents serving educational activities of primary schools, primary education classes or another educational institutions providing primary education
76.	Register books	Permanently
77.	Books for recording primary school students’ performance	10 years
78.	Books for recording the school’s resolutions and plans	10 years
79.	Books for recording commendations and disciplinary actions	10 years
80.	Students’ records	Returned to students upon graduation or school transfer
81.	Education profiles of students with disabilities	Transferred to the student’s new school upon his/her graduation or school transfer
82.	Universal primary education books	10 years
83.	Homeroom teachers’ books	Until the end of the course
84.	Books for recording activities of the Ho Chi Minh Young Pioneer Organization	Until the end of the course
	3. Dossiers, documents serving educational activities of lower secondary schools, upper secondary schools, combined schools or special schools
85.	Register books	Permanently
86.	Student transfer record books	05 years
87.	Attendance and grade books	Permanently
88.	Books for recording resolutions of the school and the school council	10 years
89.	Students’ records	Returned to students upon graduation or school transfer
90.	The books for recording commendations and disciplinary actions	10 years
91.	Education profiles of students with disabilities	10 years
92.	Universal education books	20 years
93.	Lesson record books	Until the end of the course
94.	Homeroom teachers’ books	Until the end of the course
	4. Dossiers serving educational activities of boarding and semi-boarding general education schools for ethnic minorities, university preparatory schools
95.	Dossiers for consideration of boarding and semi-boarding students at boarding and semi-boarding general education schools respectively	10 years
96.	Documents teaching guidelines and policies for ethnic minorities of the Communist Party and the State; good cultural identity and traditions of the Vietnamese for students of boarding and semi-boarding general education schools for ethnic minorities, university preparatory schools	10 years
97.	Documents about teaching life skills and social skills for students of boarding and semi-boarding general education schools for ethnic minorities, university preparatory schools	05 years
98.	Documents about labor education, career orientation, and traditional vocational training for students of boarding and semi-boarding general education schools for ethnic minorities, university preparatory schools	05 years
99.	Documents about boarding and semi-boarding tasks for students of boarding and semi-boarding general education schools for ethnic minorities, university preparatory schools	05 years
100.	Records and statistics on the number of students of boarding and semi-boarding general education schools for ethnic minorities, university preparatory schools graduated each year who will continue to learn at the same level, or learn at the higher level, or participate in work, production, and labor at their residence place	05 years
	5. Dossiers, documents about enrollment and graduation recognition
101.	Dossiers about primary school enrollment	10 years
102.	Dossiers about lower secondary school enrollment	10 years
103.	Documents about recognition of graduation of lower secondary school students
	- Graduation recognition decisions; the list of recognized graduates	Permanently
	- Other documents related to graduation recognition	10 years
104.	Documents about upper secondary school enrollment
	- Documents about annual enrollment targets	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	Returned to students upon the end of the course
	- Examination papers	Until the end of the course
	- Other documents related to enrollment	Until the end of the course
105.	Documents about upper secondary school graduation tests and graduation recognition
	- Graduation recognition decisions; the list of recognized graduates	Permanently
	- Graduation recognition records, test score records, statistics	Permanently
	- Dossiers for graduation test	05 years
	- Examination papers	05 years
	- Other documents related to graduation tests and graduation recognition	05 years
	6. Dossiers, documents about excellent student competitions, vocational, scientific and other competitions for secondary school students
106.	Documents about excellent student competitions
	- Decisions attached with list of awarded students
	+ National prizes	Permanently
	+ Provincial prizes	10 years
	- List of students who are members of international and regional Academic Olympic teams	Permanently
	- Records on verification of competition results and rankings
	+ National prizes	Permanently
	+ Provincial prizes	10 years
	- Decision on establishment of an competition team (archived by participating unit)
	+ National prizes	Permanently
	+ Provincial prizes	10 years
	- Books for recording recognitions of awarded students	Permanently
	- Books for recording recognitions of students participating in competitions	50 years
	- Used question sheets and instructions sheets	05 years
	- Dossiers for participation in competition	05 years
	- Examination papers	05 years
	- Other documents related to the competition	05 years
107.	Profiles of officers and students that participate in international and regional Academic Olympics	10 years
108.	Dossiers about scientific competitions for secondary school students
	- List of awarded projects and students
	+ National prizes	Permanently
	+ Provincial prizes	10 years
	- Decision on establishment of an competition team (archived by participating unit)
	+ National prizes	Permanently
	+ Provincial prizes	10 years
	- Books for recording recognitions of awarded students
	+ National prizes	Permanently
	+ Provincial prizes	10 years
	- Documents about the projects including summary reports, result reports
	+ Projects that win the national award	Permanently
	+ Projects that win the school's or province’s award	10 years
	- Other documents related to the competitions	05 years
	IV. DOSSIERS, DOCUMENTS ABOUT TRAINING PROGRAMS OF PEDAGOGY COLLEGES; HIGHER EDUCATION; MASTER’S AND DOCTORATE DEGREES
	1. Dossiers, documents about training programs of pedagogy colleges
109.	Dossiers for establishment, registration, suspension, merger, division, dissolution or renaming of pedagogy colleges	Permanently
110.	Dossiers for establishment, licensing or suspension or a campus of pedagogy colleges	Permanently
111.	Dossiers for establishment of the school council and designation of the President of the school council of pedagogy colleges	20 years
112.	Documents about ranking of pedagogy colleges	Permanently
113.	Dossiers for recognition of fulfillment of national standards by pedagogy colleges	20 years
114.	Dossiers for formulation of regulations on training programs of pedagogy colleges	Permanently
115.	Dossiers for formulation of regulations on criteria on enrollment targets of pedagogy colleges	Permanently
116.	Dossiers about requirements, procedures for registration of training programs of pedagogy colleges	Permanently
117.	Dossiers for formulation, appraisal, issuance of training programs of pedagogy colleges	Permanently
118.	Dossiers for formulation, selection, appraisal, approval and use of textbooks and materials for training programs of pedagogy colleges	Permanently
119.	Dossiers for formulation of programs; formulation, appraisal and approval of common textbooks for compulsory subjects and refresher training for lecturers of political theory in pedagogy colleges	Permanently
120.	Dossiers for revocation of textbooks, materials used for pedagogy colleges that fail meet quality standards as prescribed by law	Permanently
121.	Dossiers for approval of joint training programs between pedagogy colleges and domestic educational institutions	Permanently
122.	Documents about enrollment for pedagogy colleges
	- Documents about annual enrollment targets	Permanently
	- Dossiers for formulation of plans for assurance of admissions	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	Until the end of the course
	- Other documents related to enrollment	Until the end of the course
123.	Documents approving the list of admitted students	Permanently
124.	Books for recording students’ performance by semester, school year and course	Permanently
125.	Lecturers’ teaching documents	05 years after graduation
126.	Documents about final tests
	- Documents approving the final test results	10 years after graduation
	- Final test papers	Until the end of the course
	- Other documents related to final tests	Until the end of the course
127.	Transcripts of each module	10 years after graduation
128.	Lesson record books	05 years after graduation
129.	Internship reports	03 years after graduation
130.	Documents about recognition of graduation of pedagogy colleges
	- Decisions on graduation recognition and award of degree; lists of graduates	Permanently
	- Dossiers for graduation recognition	Permanently
	- Graduation theses
	+ Passed	20 years
	+ Failed	05 years
	- Examination papers	05 years
	- Other documents related to the graduation test or recognition	05 years
131.	Dossiers for revocation/ non-recognition of training results of pedagogical colleges.	20 years
132.	Dossiers for organization of admission, end-of-course tests, and issuance of certificates for learners of short-term courses on refresher training on IT and foreign languages	10 years
	2. Dossiers, documents about training programs of higher education
133.	Dossiers for approval of guidelines on establishment or approval of establishment of higher education institutions	Permanently
134.	Dossiers for establishment or approval of establishment or suspension, merger, division or dissolution of higher education institutions	Permanently
135.	Dossiers for conversion of universities into parent university and establishment of schools affiliated to higher education institutions	Permanently
136.	Dossiers for naming and changing names of higher education institutions	Permanently
137.	Dossiers for conversion of private higher education institutions into non-profit private universities	Permanently
138.	Dossiers for association of universities to form parent university	Permanently
139.	Dossiers for approval of guidelines on establishment or approval of establishment of a campus of higher education institutions	Permanently
140.	Dossiers for establishment or approval of establishment or suspension of a campus of higher education institutions	Permanently
141.	Dossiers for recognition of non-profit private universities	Permanently
142.	Dossiers for establishment and recognition of the president of the school council of public universities	20 years
143.	Dossiers for establishment and recognition of the Board of Directors of private universities	20 years
144.	Dossiers for stratification of higher education institutions	Permanently
145.	Documents about ranking of higher education institutions	Permanently
146.	Documents about recognition of fulfillment of national standards by higher education institutions	20 years
147.	Dossiers for establishment or suspension of operation of higher education institutions	Permanently
148.	Dossiers for approval of joint higher education training programs between domestic educational institutions and with foreign educational institutions	Permanently
149.	Dossiers for extension of joint higher education training programs with foreign educational institutions	Permanently
150.	Dossiers for approval of running university bridge programs	Permanently
151.	Dossiers for approval of running correspondence courses	Permanently
152.	Dossiers for permission to provide training for second bachelor’s degrees	Permanently
153.	Dossiers for formulation, appraisal, issuance of training programs of higher education	Permanently
154.	Dossiers for formulation, appraisal and approval of common textbooks for compulsory subjects and refresher training at higher education institutions	Permanently
155.	Dossiers for formulation, selection, appraisal, approval and use of textbooks and materials for training programs of higher education	Permanently
156.	Documents about higher education enrollment
	- Documents about annual enrollment targets	Permanently
	- Dossiers for formulation of plans for assurance of admissions	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	Until the end of the course
	- Exam papers in case of an entrance examination	Until the end of the course
	- Other documents related to enrollment	Until the end of the course
157.	Documents approving the list of admitted students	20 years
158.	Books for recording students’ performance by semester, school year and course	Permanently
159.	Lecturers’ teaching documents	05 years after graduation
160.	Profiles of academic advisors of higher education	Until the end of the course
161.	Documents about final tests
	- Documents approving the final test results	10 years after graduation
	- Final test papers	Until the end of the course
	- Other documents related to final tests	Until the end of the course
162.	Transcripts of each module	10 years after graduation
163.	Lesson record books	05 years after graduation
164.	Internship reports	03 years after graduation
165.	Documents about university graduation recognition
	- Decisions on graduation recognition and award of bachelor’s degree; lists of graduates	Permanently
	- Dossiers for graduation recognition	Permanently
	- Graduation theses
	+ Passed	20 years
	+ Failed	05 years
	- Examination papers	05 years
	- Other documents related to the graduation test or recognition	05 years
166.	Dossiers for revocation/ non-recognition of training results of higher education	20 years
167.	Documents about certificates/certifications issued by higher education institutions	Permanently
	3. Dossiers, documents about training programs for master’s degrees
168.	Dossier for permission to provide training programs for master’s degrees, suspension of training programs for master’s degrees or revocation of the decision to permit training programs for master’s degrees	Permanently
169.	Dossiers for approval of joint training programs for master’s degrees between domestic higher education institutions	Permanently
170.	Documents about enrollment for training programs for master’s degrees
	- Documents about annual enrollment targets	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	05 years after graduation
	- Examination papers	05 years after graduation
	- Other documents related to enrollment	05 years after graduation
171.	Decisions on recognition of postgraduate students	Permanently
172.	Books for recording students’ performance by semester, school year and course	Permanently
173.	Lecturers’ teaching documents	05 years after graduation
174.	Profiles of academic advisors of training programs for master’s degrees	Until the end of the course
175.	Documents about final tests
	- Dossiers for approval for final test results	10 years after graduation
	- Examination papers	05 years after graduation
	- Other documents related to final tests	05 years after graduation
176.	Transcripts of each module	10 years after graduation
177.	Logbooks for monitoring lecturers’ and students’ performance	05 years after graduation
178.	Documents about the graduation recognition and award of master’s degrees
	- Decisions on graduation recognition and award of the master’s degree; lists of graduates	Permanently
	- Dossiers for graduation recognition and award of the master’s degree	Permanently
	- Documents about assessment of master’s theses	30 years
	- Documents about re-examination of master’s theses in case of denunciations	30 years
	- Master’s theses
	+ Passed	30 years
	+ Failed	05 years
	- Other documents related to graduation	05 years
179.	Dossiers for revocation/ non-recognition of results of training programs for master’s degree	20 years
	4. Dossiers, documents about training programs for doctorate degrees
180.	Dossier for permission to provide training programs of doctorate degrees, suspension of training programs of doctorate degrees or revocation of the decision to permit training programs of doctorate degrees	Permanently
181.	Dossiers for approval of joint training programs for doctorate degrees between domestic higher education institutions and with foreign institutions	Permanently
182.	Documents about enrollment for training programs for doctorate degrees
	- Documents about annual enrollment targets	Permanently
	- Decisions on student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	05 years after graduation
	- Other documents related to enrollment	05 years after graduation
183.	Decisions on recognition of postgraduate students, research orientations or research projects, majors, instructors and training duration	Permanently
184.	Books for recording students’ performance by semester, school year and course	Permanently
185.	Lecturers’ teaching documents	05 years after graduation
186.	Documents about final tests
	- Dossiers for approval for final test results	10 years after graduation
	- Examination papers	05 years after graduation
	- Other documents related to final tests	05 years after graduation
187.	Transcripts of each module	10 years after graduation
188.	Logbooks for monitoring lecturers’ and postgraduate students’ performance	05 years after graduation
189.	Term essays, general theses of postgraduate students	05 years after graduation
190.	Documents about the graduation recognition and award of doctorate degrees
	- Decision on graduation recognition and award of doctorate degrees; the list of postgraduate students awarded the doctorate degrees	Permanently
	- Dossiers for graduation recognition and award of the doctorate degrees	Permanently
	- Documents about basic-level doctoral thesis evaluation	Permanently
	- Dossiers for institution-level doctoral thesis defense	Permanently
	- Documents about independent reviews of the doctoral thesis	Permanently
	- Documents about institution-level doctoral thesis evaluation	Permanently
	- Documents about re-examination of doctoral theses	Permanently
	- Doctoral theses and abstract thereof
	+ Passed	Permanently
	+ Failed	05 years
	- Other documents related to graduation	05 years
191.	Dossiers for revocation/ non-recognition of results of training programs for doctorate degree	20 years
	V. DOSSIERS, DOCUMENTS ABOUT VOCATIONAL EDUCATION AND TRAINING EDUCATION, AND CONTINUING EDUCATION
	1. Dossiers, documents about management of vocational education and training institutions and vocational education and training activities
192.	Dossier for establishment, approval of establishment, merger, division, dissolution, name change, suspension of vocational education and training activities for vocational education and training institutions, and national defense and security education centers under vocational education and training institutions	Permanently
193.	Dossiers for establishment, approval of establishment, registration or approval of educational activities, suspension of educational activities, merger, division, dissolution of branches of vocational secondary schools and colleges	Permanently
194.	Dossiers for formulation of specific criteria for classifying public vocational education and training institutions	Permanently
195.	Dossiers for establishment of the school council of public vocational secondary schools, and vocational education and training colleges	20 years
196.	Dossiers for appointment, dismissal, and removal of the president of the school council of vocational secondary schools, and vocational education and training colleges	20 years
197.	Dossiers for recognition of Board of Directors and President of Board of Directors of private and foreign-invested vocational secondary schools, and vocational education and training colleges	20 years
198.	Dossiers for recognition of principal of private colleges	20 years
199.	Dossiers for conversion of private vocational education and training institutions into non-profit private vocational education and training institutions	Permanently
200.	Dossiers for establishment of representative offices of foreign vocational education and training organizations and institutions in Vietnam	Permanently
201.	Dossiers for formulation of national technical regulations, economical-technical norms for majors in vocational education and training education; national occupational skill standards	Permanently
202.	Dossiers for formulation, appraisal, issuance of training programs for intermediate level, college level	Permanently
203.	Dossiers for guidelines for procedures for formulation, appraisal, issuance of training programs for intermediate level, college level	Permanently
204.	Dossiers for formulation, selection, appraisal, approval and use of textbooks and materials for foreign vocational training programs	Permanently
205.	Dossiers for issuance of professional guidelines for vocational education and training education	20 years
206.	Dossiers for permission to run bridge programs for intermediate level, college level	Permanently
207.	Dossiers for approval of joint higher education training programs between vocational education and training institutions and with foreign vocational education and training institutions	Permanently
208.	Dossiers for formulation of regulations on organization structure and operation of vocational education and training institutions	Permanently
209.	Dossiers for guidelines and inspection of the implementation of regulations on organization structure and operation of vocational education and training institutions	20 years
210.	List of occupations of intermediate-level and college-level training; arduous and hazardous occupations; vocations in high demand but hard to recruit for; vocations permitted for foreign cooperation and investment; vocations requiring employees who complete vocational education and training education	10 years
211.	Dossiers for development of the minimum knowledge requirements for each level of training and each vocation, competency requirements that learners must achieve upon graduation for each level of vocational education and training education	Permanently
212.	Dossiers about guidelines for implementation of continuing education programs	20 years
213.	Dossiers about formulation, appraisal, approval of textbooks and teaching materials for continuing education	20 years
214.	Dossiers for formulation, management of list of occupations of continuing education	20 years
215.	Dossiers for training, refresher training for development of vocational skills, and professional capacity for employees	10 years
216.	Dossiers for transfer to another training programs	Permanently
217.	2. Dossiers, documents serving vocational education and training activities of vocational secondary schools and colleges
218.	Documents approving the list of admitted students	Permanently
219.	Training plans for a course or school year	Permanently
220.	Lecturers’ and teachers’ teaching documents	05 years after graduation
221.	Books for recording students’ performance by semester, school year and course	Permanently
222.	Transcript of learners including regular, periodic examination scores; end-of-course, end-of-module scores; printed exam results for online or computer-based exams with the signatures of teachers, lecturers and managerial officials	10 years after graduation
223.	Lesson record book	05 years after graduation
224.	Books for recording commendations and disciplinary actions	Permanently
225.	Dossiers about national, ASEAN, Asian and international skills competitions
	- Lists of awarded competitors of national, ASEAN, Asian and international skills competitions	10 years
	- Lists of units hosting national skills competitions, training the national team for participation in ASEAN, Asian and international skills competitions	05 years
	- Dossiers for participation in national skills competitions; units hosting and training the national team for participation in ASEAN, Asian and international skills competitions	05 years
	- Official question papers of national skills competitions, questions papers for training the national team for participation in ASEAN, Asian and international skills competitions	05 years
	- Documents related to hosting national skills competitions, training the national team for participation in ASEAN, Asian and international skills competitions	05 years
	3. Dossiers, documents about enrollment and graduation recognition of vocational education and training institutions
226.	Documents about enrollment
	- Documents about annual enrollment targets	Permanently
	- Documents about student admission; lists of admitted students; admission grade records	Permanently
	- Applications for admission	Until the end of the course
	- Examination papers	Until the end of the course
	- Other documents related to enrollment	Until the end of the course
227.	Documents related to organization of end-of-course, end-of-module examinations; participants and scores; exam submission form with the signatures of the students and observers; audio recordings of the online exam sessions
	- Documents approving the results of end-of-course, end-of-module examinations	10 years after graduation
	- Examination papers	Until the end of the course
	- Other documents related to end-of-course, end-of-module examinations	Until the end of the course
228.	Dossiers for re-evaluation of end-of-course, end-of-module, and graduation exams.	05 years after graduation
229.	Documents about graduation recognition
	- Decisions on graduation recognition; records of certificates issued to learners	Permanently
	- Dossiers for graduation recognition for year-based training:
	+ Decisions on establishment of Council for graduation examination; lists of students participating in the exam and their exam results, printed exam results for online or computer-based exams, exam submission form with the students’ signatures	Permanently
	+ Used question papers; exam papers; exam scoring sheets	02 years after graduation
	- Dossiers for graduation recognition for training according to the method of accumulating modules or credits: Decisions for establishment of Council for graduation evaluation; Minutes of the graduation evaluation meetings; overall score sheets	Permanently
	- Records of certificates of results for courses and modules completed in a program for students who have not graduated	Permanently
	4. Dossiers, documents about affairs related to teachers and educational administrators in vocational education
230.	Dossiers for formulation of professional training programs in pedagogical and professional skills to teach practical skills to teachers and educational administrators in vocational education	Permanently
231.	Dossiers for organization of professional training programs in pedagogical and professional skills to teach practical skills to teachers and educational administrators in vocational education	20 years
232.	Documents about guidelines for training and refresher training for teachers, educational administrators and teachers of continuing educational programs	20 years
233.	Dossier for organization of National vocational education teachers' conferences	20 years
234.	Documents about guidelines for organization of National vocational education teachers' conferences at all levels	20 years
235.	Dossiers for organization of examination for promotion of professional titles of vocational education teachers
	- Lists of successful candidates, Results reports.	20 years
	- Dossiers for participation in examinations	05 years
	- Examination papers	05 years
	- Other documents related to the examinations	05 years
	5. Dossiers, documents about training infrastructure and equipment in vocational education and training institutions
236.	Dossiers for formulation of economical – technical norms in training for each major according to each training level, and key majors.	Permanently
237.	Dossiers for formulation of standards for infrastructure of vocational education and training institutions; standards for infrastructure for physical education and sports activities	Permanently
238.	Documents about guidelines for implementation of standards for infrastructure of vocational education and training institutions; standards for infrastructure for physical education and sports activities	20 years
239.	Dossiers for formulation of the minimum training equipment list for each major	Permanently
240.	Dossiers for formulation of material and equipment consumption rates during training for major according to training levels	Permanently
241.	Dossiers for organization of the National self-made training equipment competition	20 years
242.	Documents about guidelines for organization of the National self-made training equipment competition	20 years
	6. Dossiers, documents about vocational education and training accreditation
243.	Documents about guidelines for implementation of vocational education and training accreditation	20 years
244.	Dossiers for developing the national vocational education and training quality framework referencing ASEAN and international qualification levels	Permanently
245.	Dossiers for professional training and refresher training for officials and teachers of vocational education and training institutions on accreditation and assurance of vocational education and training quality; for experts in developing and appraising item banks, and issuing vocational education and training accreditor cards	10 years
246.	Dossiers for evaluation and recognition of vocational secondary schools, colleges and vocational training centers that meet vocational education and training accreditation standards
	- Satisfied	05 years
	- Not satisfied	02 years
247.	Dossiers for evaluation and recognition of elementary-level, intermediate-level and college-level vocational training programs that meet vocational education and training accreditation standards
	- Satisfied	05 years
	- Not satisfied	02 years
248.	Dossiers for formulation of the vocational education quality assurance system	Permanently
249.	Documents about guidelines for implementation of the vocational education quality assurance system	20 years
250.	Dossiers for training, refresher training and issuing certificates for vocational education and training accreditors
	- Lists of issued certificates for vocational education and training accreditors	Permanently
	- Dossiers for registration for accreditor training courses	02 years
	- Examination papers	02 years
	- Other documents related to training and issuing certificates for vocational education and training accreditors	02 years
251.	Dossiers for evaluating and issuing certificates for vocational education and training accreditors
	- Lists of subjects eligible for participation, Lists of satisfied subjects, Lists of issued accreditors	Permanently
	- Dossiers for registration for assessment of accreditors	02 years
	- Examination papers of participants	02 years
	- Other documents related to assessment and issuance of accreditors	02 years
252.	Dossiers for re-issuance of certificates for vocational education and training accreditors
	- Lists of re-issued vocational education and training accreditors	Permanently
	- Dossiers for re-issued vocational education and training accreditors	02 years
	- Other documents related to re-issuance of certificates for vocational education and training accreditors	02 years
253.	Dossiers for revocation of certificates for vocational education and training accreditors
	- Lists of revoked vocational education and training accreditors	Permanently
	- Other documents related to revocation of certificates for vocational education and training accreditors	02 years
254.	Dossiers for issuance, re-issuance, suspension and authorization of operations of accreditation organizations; revocation of certificates of eligibility for vocational education and training accreditation	Permanently
	7. Dossiers, documents for evaluation and issuance of certificates of national occupational skills
255.	Dossiers for formulation of the national occupational skills qualification framework and national occupational skills standards	Permanently
256.	Dossiers for recognition of occupational skills between countries	Permanently
257.	Documents about guidelines for formulation of national occupational skills standards for each occupation and the national occupational skills qualification framework	10 years
258.	Dossiers for appraisal of the standards for the national occupational skills	20 years
259.	Documents about guidelines for using the national occupational skills and applying the national occupational skills of ASEAN and international countries for Vietnam	10 years
260.	Dossiers for compilation, appraisal and approval of item banks examination papers for evaluation of the national occupational skills	10 years
261.	Dossiers for formulation of the List of infrastructure and equipment for evaluation of the national occupational skills	10 years
262.	Dossiers for professional training and refresher training for evaluators and experts on formulation and appraisal of standards and examination papers for the national occupational skills	05 years
263.	Dossiers for issuance, re-issuance, replacement or amendments of certificates for assessment and grant of certificates of national occupational skills
	- Approved dossiers	20 years
	- Rejected dossiers	10 years
264.	Dossiers for issuance, re-issuance, replacement or amendments of cards for evaluators for the national occupational skills
	- Approved dossiers	20 years
	- Rejected dossiers	10 years
265.	Dossiers for issuance, re-issuance or replacement of certificates of national occupational skills
	- Approved dossiers	20 years
	- Rejected dossiers	10 years
	8. Dossiers, documents about management of continuing educational institutions and continuing educational activities
266.	Dossiers for establishment, suspension, merger or dissolution continuing educational centers, vocational training - continuing educational centers	Permanently
267.	Dossiers for establishment, licensing or suspension of training and refresher training for foreign languages and IT; for merger, full division, partial division or dissolution of foreign languages and IT centers	Permanently
268.	Dossiers for establishment, licensing, suspension or dissolution of community learning centers at communes, wards, and district-level towns	Permanently
269.	Documents about ranking continuing educational institutions	10 years
270.	Dossiers for issuance of the Regulation on organizational structure and operation of continuing educational institutions	Permanently
271.	Documents about guidelines and inspection of implementation of the Regulation on organizational structure and operation of continuing educational institutions	20 years
272.	Dossiers for issuance of the Regulation on implementation continuing educational programs for issuance of general education certificates	Permanently
273.	Documents about guidelines and inspection of the Regulation on implementation continuing educational programs for issuance of general education certificates	20 years
274.	Dossiers for approval of operations or recognition of operations of life skills education and extracurricular education activities	05 years after the decision on approval is issued
275.	Dossiers for formulation, appraisal or issuance of continuing educational programs; programs that meet learners' needs	Permanently
276.	Documents related to compilation and appraisal of textbooks, learning materials, teaching and learning aids for continuing educational programs	20 years
277.	Dossiers about formulation, appraisal, approval of textbooks and teaching materials for continuing education	20 years
278.	Documents about guidelines for teaching Vietnamese for overseas Vietnamese and foreigners in Vietnam	20 years
279.	Documents about guidelines for building a learning society and lifelong learning	20 years
280.	Dossiers for recognition of fulfillment of standards of universal education and literacy eradication by provinces/communes	10 years
281.	Dossiers for evaluation and recognition of “Learning units”	05 years
282.	Dossiers for evaluation and recognition of “Learning Communities” at the commune level; “Learning units”	10 years
	9. Dossiers, documents about educational operations of continuing educational centers, vocational training - continuing educational centers
283.	Register books	Permanently
284.	Student monitoring and evaluation records	Permanently
285.	Resolution records of the center	10 years
286.	Educational plans of the center (by academic year)	10 years
287.	Teacher evaluation records on professional work	10 years
288.	Emulation records	10 years
289.	Students’ records	Returned to students upon graduation or school transfer
290.	Lesson record books	10 years
291.	Homeroom teachers’ books	Until the end of the course
292.	Records for management of degrees and certificates	Permanently
	10. Dossiers, documents serving operations of literacy classes
293.	Students’ records of literacy programs	Returned to students upon completion of program
294.	Summary for evaluation of educational results	10 years
295.	Lists of students completing literacy programs	20 years
	VI. DOSSIERS, DOCUMENTS ABOUT NATIONAL DEFENSE EDUCATION
296.	Dossiers for approval and suspension of operations of national defense educational institutions	Permanently
297.	Dossiers for issuance of Charter, Regulation on organizational structure and operations of national defense educational institutions	Permanently
298.	Dossiers for issuance of programs and contents of national defense subject	Permanently
299.	Dossiers for approval and suspension of autonomy for national defense subject of educational institutions	Permanently
300.	Documents about guidelines for implementation of programs and contents of national defense subject	20 years
301.	Dossier for appraisal of textbooks for national defense education of upper secondary level; textbooks for national defense education for higher education students	Permanently
302.	Dossier for appraisal of textbooks for national defense education of upper secondary level; textbooks for national defense education for higher education level	Permanently
303.	Dossiers for compilation, appraisal, approval of textbooks for refresher training; guidelines for teaching national defense subject	20 years
304.	Dossiers for issuance of regulations on minimum infrastructure and equipment for teaching national defense subject	Permanently
305.	Dossiers for appraisal and production of teaching aids for national defense education	20 years
306.	Dossiers for management and use of teaching aids for national defense education	10 years
307.	Documents about guidelines for higher education institutions in selecting male university graduates for reserve officer training	20 years
308.	Dossiers for evaluation of national defense education quality	20 years
309.	Documents about the National defense education competition for secondary students
	- Decisions attached with list of awarded students	10 years
	- Books for recording recognitions of awarded students	Permanently
	- Dossiers for participation in examinations	05 years
	- Examination papers	05 years
	- Other documents related to the competitions	05 years
	VII. DOSSIERS, DOCUMENTS ABOUT STUDENT AFFAIRS
	1. Dossiers, documents about education on political ideology, ethics, lifestyle, and school culture
310.	Documents about political orientation activities at the beginning of the term for students	10 years
311.	Documents about organizations of dissemination of guidelines and policies of the Communist Party of Vietnam regarding the study and practice of Ho Chi Minh's ideology, ethics, and style	10 years
312.	Documents about development of members of Communist Party among students	20 years
313.	Dossiers for monitoring, consolidation, statisticize and propose activities for development of members of Communist Party among students	10 years
314.	Dossier for formulation and issuance of regulations on school culture and political security among students	10 years
315.	Dossier for guidelines and evaluation of the development of school culture and political security among students	10 years
316.	Documents about law dissemination and education for students	10 years
317.	Documents about education of maritime sovereignty protection for students	10 years
318.	Documents about education of use of contents on the Internet for students	10 years
319.	Dossiers for issuance of regulations on moral and lifestyle education in educational institutions	10 years
320.	Dossiers for guidelines and evaluation of the moral and lifestyle education for students	10 years
321.	Dossiers for issuance of regulations on moral and lifestyle education in educational institutions	10 years
322.	Dossiers for guidelines and evaluation of the moral and lifestyle education for students	10 years
323.	Reports on evaluation and summary of the moral conduct and lifestyle of students by period and academic year	20 years
	2. Dossiers, documents about skills, social works and psychological counseling
324.	Dossiers for issuance of regulations on skills education activities for students both inside and outside the school	10 years
325.	Dossiers for guidelines and evaluation of skills education activities for students both inside and outside the school	10 years
326.	Dossiers for issuance of regulations on cooperation between school – family – society for educational institutions	10 years
327.	Dossiers for guidelines and evaluation of cooperation between school – family – society for educational institutions	10 years
328.	Dossiers for issuance of regulations on education for improvement of family behavior and family building	10 years
329.	Dossiers for guidelines and evaluation of education for improvement of family behavior and family building	10 years
330.	Dossiers for issuance of regulations on psychological counseling, social works in educational institutions	10 years
331.	Dossiers for guidelines and evaluation of the psychological counseling, social works in educational institutions	10 years
332.	Documents about youth affairs in educational institutions	10 years
333.	Documents for management and direction of youth affairs in educational institutions	10 years
334.	Dossiers for development of a network of facilities providing psychological counseling and social works in schools	10 years
	3. Dossiers, documents about management and support for students
335.	Dossiers for issuance of regulations on policies and benefits for students	Permanently
336.	Dossiers for guidelines and evaluation of regulations on policies and benefits for students	10 years
337.	Documents about selection of male university graduates for reserve officer training	10 years
338.	Dossiers for emulation and recognition of awards for students
	- At ministerial level and provincial level	20 years
	- At school level	10 years
339.	Documents about disciplinary actions for students
	- Reprimand	10 years
	- Warning	15 years
	- Fixed-term academic suspension	20 years
	- Forced expulsion	Permanently
340.	Dossiers for organization and supervision of activities related to the formation of ethics and lifestyle of students	Until the end of the course
341.	Dossiers for supervision and handling of issues related to security and politics of students	10 years
342.	Dossiers for issuance of requirements and standards for evaluating employment, supporting start-ups, and solutions for developing the start-up ecosystem within educational institutions	Permanently
343.	Dossiers for issuance of regulations on occupational and employment counseling, and start-up support both inside and outside educational institutions	Permanently
344.	Dossiers for guidelines and evaluation of occupational and employment counseling, and start-up support both inside and outside educational institutions	20 years
345.	Documents about organization of academic, occupational, and employment counseling for students	Until the end of the course
346.	Documents about management of students (boarding students, semi-boarding students, evaluation of training results, etc)	Until the end of the course
347.	Profiles of students	Returned to students upon leaving school
348.	Dossiers for transfer of school for students	Until the end of the course
349.	Student transfer records	05 years
350.	Dossiers for re-enrollment at another school	Until the end of the course
351.	Dossiers for consideration of granting academic encouragement scholarships for students	05 years
352.	Dossiers for consideration of granting policy scholarships to students enrolled by form of nomination	05 years
353.	Dossiers for consideration of granting policy scholarships students of boarding general educational schools or university preparatory schools	05 years
354.	Dossiers for consideration of granting social support for students	05 years
355.	Applications for consideration of granting financial support for meals, housing, and rice for upper secondary students in areas with extreme socio-economic conditions	05 years
356.	Dossiers for exemption and reduction of tuition fees for students	05 years
357.	Dossiers for consideration of granting support for study expenses for preschool children and students	10 years
358.	Dossiers for consideration for granting lunch support for children aged 3, 4, and 5	06 years
	4. Dossiers, documents about physical education and sports in schools
359.	Dossiers for issuance of regulations on physical education to improve physical fitness and school health	Permanently
360.	Dossiers for guidelines and evaluation of physical education to improve physical fitness and school health	20 years
361.	Dossiers for issuance of regulations on sports activities in schools	Permanently
362.	Dossiers for formulation and appraisal of training materials for managerial officials and teachers involved in physical education	10 years
363.	Dossiers for guidelines and evaluation of sports activities in schools	20 years
364.	Dossiers for issuance of regulations on physical fitness classification for students	Permanently
365.	Dossiers for guidelines and evaluation of physical fitness classification for students	20 years
366.	Dossiers for promulgation of physical education programs in accordance with standards for training programs of pedagogical higher education institutions and colleges	Permanently
367.	Documents about guidelines for implementation of the physical education program in accordance with standards for training programs of pedagogical higher education institutions and colleges	20 years
368.	Dossiers for evaluation of physical education of educational institutions	10 years
369.	Dossiers for evaluation of physical fitness of students	05 years after the course ends
370.	Dossiers for guidelines and evaluation of the physical exercise and sports movement in educational institutions; activities of student sports clubs	20 years
371.	Documents about Phu Dong sports games and sports competitions for students
	- Announcement on results of Phu Dong sports games and sports competitions for students (certificates printed and issued in accordance with the Announcement on results)	Permanently
	- Dossiers for participation in competitions	05 years
	- Other documents related to Phu Dong sports games and sports competitions for students	05 years
	5. Dossiers, documents about health and safety in schools
372.	Dossiers for guidelines and evaluation of health and safety in schools	10 years
373.	Dossiers for formulation and appraisal of training materials for officials and staff involved in school health	20 years
374.	Documents about prevention and control of school diseases and epidemics	05 years
375.	Documents about food safety and school nutrition	05 years
376.	Documents about safety in schools	05 years
377.	Documents about healthcare for students	05 years
	VIII. DOSSIERS, DOCUMENTS ABOUT SCIENCE, TECHNOLOGY AND INFORMATION
	1. Dossiers, documents about science, technology, innovation and environmental protection education
378.	Documents about guidelines for formulation of the implementation plan of protection of scientific, technology and innovative environment, and environmental protection education	20 years
379.	Documents about implementation of strategies, programs, projects, schemes, plans for science, technology, innovation and environmental protection education	10 years
380.	Documents about determination, selection, direct assignment, appraisal and approval of programs, topics, tasks for science, technology, innovation and environment	Permanently
381.	Dossiers promulgating or requesting promulgation of appraisal and approval of programs, topics, tasks for science, technology, innovation and environment	Permanently
382.	Dossiers for appraisal and acceptance of programs, topics, tasks for scientific, technology, environmental research at ministerial level and state level	Permanently
383.	Documents about management and support for scientific and technology incubation activities, startup activities; scientific research activities of students, and of young lecturers	30 years
384.	Dossiers for issuance of certificates of scientific research activities for students and young lecturers	50 years
385.	Documents about management and use of properties formed during the implementation of programs, topics, and tasks related to science, technology, innovation, and environment	Until the asset is fully depreciated
386.	Dossiers for evaluation of topics for scientific, technology, environmental research of students in the major	05 years
387.	Dossiers for evaluation of students’ scientific research topics that participate in the university-level student awards in scientific research, technology, and environment	10 years
388.	Dossier for evaluation of research topics nominated for the Student Scientific Research Award and the Science and Technology Award for young lecturers in higher education institutions	Permanently
389.	Documents about programs and topics for scientific, technology, environmental research of lecturers and researchers
	- International level	Permanently
	- State level	Permanently
	- Ministerial level and sector level	20 years
	- Elementary level	10 years
	2. Dossiers and documents about dossier of IT, digital transformation and statistics
390.	Documents about guidelines for implementation of plans, programs, schemes, projects, tasks for dossier of IT and digital transformation	20 years
391.	Dossiers for formulation of regulations on technical standards, criteria and implementation of dossier of IT and digital transformation	20 years
392.	Documents about implementation of regulations on technical standards, criteria and implementation of dossier of IT and digital transformation	20 years
393.	Lists of issued certificates for digital transformation and dossier of IT	Permanently
394.	Dossiers for selection, appraisal, issuance of the list of IT products and digital transformation including textbooks; reference books; teaching programs; training and refresher training programs for teachers and educational administrators; online course contents and programs	10 years
395.	Dossiers for formulation of electronic libraries specializing in textbooks, electronic textbooks, item banks, open learning materials, teaching software, virtual experiments and simulation software; using and teaching open-source software and e-learning technologies	05 years
396.	Dossiers promulgating or requesting promulgation of statistical indicators, statistical classifications, and statistical reporting regimes in the education sector	Permanently
397.	Documents about organization of programs, projects, schemes, plans for statistics in education sector	20 years
398.	Documents about organization of professional training and guidelines for statistics for personnel engaged in statistical work in the education sector	10 years
399.	Annual or multi-year statistics in educational sector	Permanently
	IX. DOSSIERS, DOCUMENTS ABOUT INFRASTRUTURES AND EQUIPMENT OF SCHOOLS, AND INVESTMENT
400.	Dossiers for formulation of orientations and investment policies for the development of infrastructure; equipment of schools; university campuses; key laboratories; and children's toys in the education sector	Permanently
401.	Dossiers for formulation of plannings, long-term plans, 5-year plans, annual plans for infrastructure; equipment of schools; university campuses; key laboratories; and children's toys in the education sector	Permanently
402.	Dossiers for formulation of programs, investment guidelines for infrastructure and equipment of schools in the entire education sector	Permanently
403.	Dossiers for formulation and announcement of standards for infrastructure, equipment of schools, children's toys in accordance with requirements for education and children's physiological characteristics	Permanently
404.	Dossiers for formulation and announcement of standards for infrastructure, equipment of schools, children's toys in accordance with requirements for education and children's physiological characteristics	Permanently
405.	Applications for formulation and issuance of the list of minimum teaching aids, toys, equipment	Permanently
406.	Dossiers for formulation of database on infrastructure, equipment of schools, children's toys	Permanently
407.	Documents about guidelines for implementation of standards and norms for infrastructure	20 years
408.	Dossiers for evaluation and recognition of fulfillment of standards by school libraries	10 years
409.	Documents about management of libraries: General registration books, individual registration books, textbooks and magazines registration books; Records for borrowing and lending books; records on reader statistics, etc	05 years
410.	Register books for managing educational equipment and children's toys:
	- Register books/Lists of educational equipment, children's toys; Register books of assets, tools, and equipment receipts	20 years
	- Records for borrowing and lending teaching materials; Records for tracking assets of classrooms and subject-specific rooms	05 years
	X. DOSSIERS, DOCUMENTS ABOUT ASSURANCE AND ACCREDITATION OF EDUCATIONAL QUALITY
	1. Dossiers, documents about assurance and accreditation of educational quality
411.	Dossiers for formulation of regulations on inspection, appraisal and evaluation of the task of assurance and accreditation of educational quality	Permanently
412.	Documents about guidelines and implementation of inspection, appraisal and evaluation of the task of assurance and accreditation of educational quality	20 years
413.	Lists of domestic education accreditation organizations, and foreign accreditation organizations permitted/recognized to operate in Vietnam	10 years
414.	Dossiers for establishment, permission for establishment, operation, suspension, or dissolution of Vietnamese education accreditation organizations	10 years
415.	Dossiers for evaluating operations of domestic education accreditation organizations	05 years
416.	Dossiers for evaluating the request for operation, dissolution of domestic education accreditation organizations	05 years
417.	Dossiers for evaluating the request for operation, dissolution of foreign education accreditation organizations in Vietnam	05 years
418.	Dossiers for training and issuing certificates of completion of professional training for accreditors
	- Lists of issued certificates of completion of professional training for accreditors	Permanently
	- Dossiers for registration for professional training for accreditors	02 years
	- Examination papers	02 years
	- Other documents related to education and issuance of certificates of completion of professional training for accreditors	02 years
419.	Dossiers for examination, issuance and revocation of accreditor card
	- Lists of entities participating in examination; entities subject to issuance and revocation of accreditor cards	Permanently
	- Dossiers for participation in examinations	02 years
	- Examination papers for accreditors	02 years
	- Other documents related to selection and issuance/re-issuance of accreditor cards	02 years
420.	Dossiers for appraisal of education accreditation results and issuance of certificates of education accreditation for educational institutions or training programs
	- Approved dossiers	10 years
	- Rejected dossiers	05 years
	2. Dossiers, documents about examination and evaluation of educational quality
421.	Dossiers for formulation of regulations for the high school graduation exam; national excellent student selection exams for general education students; foreign language proficiency tests according to the 6-level Vietnamese Language Proficiency Framework; Vietnamese language proficiency tests for foreigners; and certification exams for IT skills.	Permanently
422.	Documents about guidelines for implementation of regulations for the high school graduation exam; national excellent student selection exams for general education students; foreign language proficiency tests according to the 6-level Vietnamese Language Proficiency Framework; Vietnamese language proficiency tests for foreigners; and certification exams for IT skills	Until the replaced regulations are issued
423.	Dossiers for evaluation of the implementation of examination regulations of educational institutions attached with proofs	20 years
424.	Dossiers for formulation and development of item banks for annual high school graduation exam	Permanently
425.	Documents about formulation of papers for the high school graduation exam; national excellent student selection exams for general education students	02 years
426.	Documents about implementation of domestic and international programs for evaluation of educational quality	20 years
427.	List of teams of regional and international Academic Olympic teams	Permanently
	3. Records for management of diplomas and certificates
428.	Dossiers for formulation of regulations on management of diplomas and certificates	Permanently
429.	Documents about management of diplomas and certificates	20 years
430.	Dossiers for agreements on diploma equivalency or mutual recognition of diplomas with countries and international organizations	Permanently
431.	Dossiers for formulation of regulations on recognition and authentication of diplomas issued by foreign educational institutions	Permanently
432.	Dossiers for promulgation of responsibilities and authority for diploma issuance of Vietnamese higher education institutions when collaborating in joint training programs with foreign higher education institutions	Permanently
433.	Dossiers for promulgation of responsibilities of foreign-invested higher education institutions in issuing university diplomas in Vietnam	Permanently
434.	Dossiers for issuance of templates for lower secondary, upper secondary, vocational training, college, university diplomas; master’s and doctorate degrees	Permanently
435.	Dossiers for issuance of templates for certificates of general education programs	Permanently
436.	Original register books for issuing lower secondary, upper secondary, vocational training, college, university diplomas; master’s and doctorate degrees	Permanently
437.	Dossiers for adjustment of contents of diplomas and certificates	Permanently
438.	Records for issuing copies of diplomas from the original register book	Permanently
439.	Records for issuing certificates of general education programs	Permanently
440.	Records for issuing copies of certificates from the original register book	20 years
441.	Dossiers for recognition of diplomas issued by foreign institutions
	- Certificates of recognition of diplomas and copies of diplomas issued by foreign institutions	Permanently
	- Other documents related to dossiers	20 years
	XI. DOSSIERS, DOCUMENTS ABOUT INTERNATIONAL COOPERATION IN EDUCATION
	1. Dossiers, documents about international relations
442.	Dossiers for formulation and guidelines for implementation of strategies and plans for international relations	20 years
443.	Dossiers for negotiation, signing and accession to international treaties, agreements, and other documents in the field of education	Permanently
444.	Dossiers for evaluations of implementation results of activities and programs related to international relations	10 years
445.	Dossiers for developing plans for exiting and incoming delegations	10 years
446.	Dossiers for sending officials on short-term overseas business trips	10 years
447.	Documents about guidelines for management and handling of entry procedures and work permits for foreigners conducting researches, working and working as volunteers in Vietnam	20 years
448.	Reports on foreign affairs information	20 years
	2. Dossiers, documents about international education
449.	Dossiers for formulation of regulations on Vietnamese citizens studying, teaching, conducting scientific research, engaging in academic exchanges, or working as experts in the field of education abroad	Permanently
450.	Dossiers for formulation of regulations on management of foreigners learning in Vietnam	Permanently
451.	Dossiers for cooperation between Vietnamese and foreign educational institutions regarding joint training	Permanently
452.	Dossiers for signing agreements or cooperative arrangements regarding the admission of foreign students to study in Vietnam	Permanently
453.	Dossiers for establishment; issuance of registration certificates, amendment, supplementation, extension, re-issuance of licenses for establishment; termination and revocation of licenses for the establishment of representative offices of foreign educational institutions in Vietnam	Permanently
454.	Dossiers for permission for the establishment, operation, suspension of enrollment, termination of educational activities, dissolution, full division, partial division, merger, or consolidation of educational institutions with foreign investment in Vietnam	Permanently
455.	Dossiers for permission for establishment of a branch and permission for educational activities for the branch of an educational institution with foreign investment in Vietnam	Permanently
456.	Dossiers for amendments to educational activities, majors, scale expansion, enrollment targets; amendments to contents or programs for educational institutions or branches of educational institutions with foreign investment in Vietnam	Permanently
457.	Dossiers for approving proposals, extending proposals, suspending enrollment, and terminating joint training programs with foreign institutions at the levels of vocational training, pedagogical college, university, master’s and doctorate degrees	Permanently
458.	Applications for admission of students to study abroad using state budget funding	20 years
459.	Dossiers of candidates who are not admitted to study abroad using state budget funding	05 years
460.	Applications for admission of students to study abroad under agreement scholarships and other scholarships	20 years
461.	Dossiers of candidates who are not admitted to study abroad under agreement scholarships and other scholarships	05 years
462.	Documents of Vietnamese international students studying abroad and returning to Vietnam	70 years
463.	Documents of international students enrolling in educational institutions in Vietnam	Permanently
464.	Dossiers for selection of educational experts working abroad	20 years
465.	Dossiers of educational experts who are not selected to work abroad	05 years
466.	Documents of educational experts working abroad and returning to Vietnam	Permanently
467.	Annual statistical list of Vietnamese students studying abroad using state budget funds and returning to Vietnam	Permanently
	3. Dossiers, documents about investment cooperation with foreign countries
468.	Dossiers for formulation of mechanisms and policies for investment cooperation with foreign countries	Permanently
469.	Dossiers for appraisal of requirements or requesting for promulgation of decisions on establishment of preschool and general education institutions proposed for establishment by foreign diplomatic agencies or intergovernmental international organizations	20 years
470.	Dossiers for appraisal of requirements or requesting for promulgation of decisions on establishment of representative offices of foreign educational institutions	20 years
471.	Dossiers for assigning tasks of training, testing, examining, and issuing certificates of completion of overseas study counseling service course	Permanently
472.	Dossiers for issuance, suspension, revocation of certificates of provision of overseas education consulting services	20 years
473.	List of educational institutions with foreign elements and educational institutions with foreign investment capital in Vietnam	20 years
	XII. DOSSIERS, DOCUMENTS ABOUT AFFAIRS RELATED TO TEACHER AND OFFICIALS MANAGING EDUCATION
	1. Dossiers, documents about the development of teachers, educational administrators, and school officials
474.	Dossiers for formulation and issuance of plans for development of teachers, educational administrators, and school officials	Permanently
475.	Dossiers for formulation of standards/framework of competencies for teachers, educational administrators, and school officials	Permanently
476.	Dossiers for appraisal of contents, programs, plans, documents for training teachers, educational administrators, and school officials in accordance with the standards/framework of competencies	Permanently
477.	Documents about guidelines for training and refresher training for teachers, educational administrators, and school officials	20 years
478.	Dossiers for formulation of database on the teachers, educational administrators, and school officials	70 years
479.	Documents about guidelines for determination of list of job positions and personnel norms for public preschool institutions, general education institutions, public higher education institutions and public pedagogical colleges	Permanently
480.	Dossiers for formulation of professional title standards and working regimes for staff, teachers, and educational administrators	Permanently
481.	Dossiers for formulation of standards and requirements for promotion of professional titles for teachers in public higher education institutions, pedagogical colleges, and public colleges providing preschool pedagogical education at the college level	Permanently
482.	Dossiers for compilation, appraisal of training programs, materials, learning resources, and e-lectures to improve the capacity of staff, teachers, and educational administrators	20 years
483.	Dossiers for review, supervision and implementation of regulations on professional title standards and working regimes for staff, teachers, and educational administrators	20 years
484.	Dossiers for formulation of refresher training for professional title standards	Permanently
485.	Documents about organizations of examinations, national competitions for teachers	Permanently
486.	Dossiers for participation in the examination of excellent pedagogical lecturers, outstanding teachers, excellent educational administrators, and outstanding teachers who are Leaders of the Ho Chi Minh Young Pioneer Organization at school and provincial level
	- Decisions on recognition, list of teachers and educational administrators awarded titles
	+ Provincial prizes	20 years
	+ School-level prizes	10 years
	- Award-winning ideas
	+ Provincial prizes	20 years
	+ School-level prizes	10 years
	- Theoretical and practical examination papers	05 years
	- Other documents related to the competition	05 years
	2. Dossiers, documents about benefits and policies for teachers, educational administrators, and school officials
487.	Dossiers for formulation of benefits and policies for teachers, educational administrators, and school officials	Permanently
488.	Documents about guidelines for implementation of benefits and policies for teachers, educational administrators, and school officials	20 years
489.	Regulations on formulation of standards and procedures for recognition of qualification and appointment of professors and associate professors; procedures for revocation of appointment, recognition, and dismissal from the titles of professor and associate professor	Permanently
490.	Dossiers for formulation of procedures for revocation of appointment, recognition, and dismissal from the titles of professor and associate professor	Permanently
491.	Documents of the institutional professor title council for appraisal and recommendation for recognition of qualification for professor and associate professor titles	Permanently
492.	Documents of the sectoral and intersectoral professor title council for appraisal and recommendation for recognition of qualification for professor and associate professor titles	Permanently
493.	Documents of the State Professor Title Council for appraisal and decision on recognition of professor and associate professor titles	Permanently
494.	Dossiers for appointment of professor and associate professor titles	Permanently
495.	Dossiers for dismissal of professor and associate professor titles	Permanently
496.	Dossiers for revocation of recognition of qualification for the titles of professor and associate professor	Permanently
497.	Dossiers for the grassroots-level council for appraisal and proposal for awarding the titles of People's Teacher and Distinguished Teacher	Permanently
498.	Dossiers for the provincial-level council for appraisal and proposal for awarding the titles of People's Teacher and Distinguished Teacher	Permanently
499.	Dossiers for the ministerial-level council for appraisal and proposal for awarding the titles of People's Teacher and Distinguished Teacher	Permanently
500.	Dossiers for the State council for appraisal and proposal for decision on awarding the titles of People's Teacher and Distinguished Teacher	Permanently
501.	Dossiers for assigning tasks related to refresher training for professional capacity, professional title standards, and pedagogical skills	Permanently
502.	Dossiers for assigning tasks of training and issuing certificates of completion of educational management training course	Permanently
503.	Dossiers for review, evaluation and classification of teachers according to professional title standards	10 years
504.	Dossiers for evaluation of standards for principals and vice principals	10 years
505.	Dossiers for the approval of seniority allowance and special allowance for teachers	20 years
506.	Documents about the exchange of administrators, excellent teachers at all educational levels nationwide, exemplary teachers teaching children with disabilities, and outstanding Leaders of the Ho Chi Minh Young Pioneer Organization	05 years
507.	Dossiers for organizing the professional title promotion evaluation for teachers
	- List of successful candidates, Results reports, Decisions approving the results	20 years
	- Dossiers	05 years
	- Other relevant documents	05 years

Ngày bắt đầu hiệu lực: 30/06/2025

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